The primary guest must be at least 18 years old to be able to check into this hotel.
Accommodation in the Itinerary at the mentioned hotels or similar hotels.
ID is mandatory for guests to present valid photo identification at the time of check-in.
According to government regulations, a valid Photo ID has to be carried by every person above the age of 18 staying at the hotel. The identification proofs accepted are a Driver’s License, voter’s ID Card, and Passport. Without a valid ID, the guest will not be allowed to check in.
PAN Cards will not be accepted as a valid ID card.
The hotel reserves the right of admission. Accommodation can be denied to guests posing as a ‘couple’ if suitable proof of identification is not presented at check-in. Travel Gypsy Pvt. Ltd. will not be responsible for any check-in denied by the hotel due to the aforesaid reason.
Hotels may charge a mandatory meal surcharge on festive periods e.g. Christmas, New Year’s Eve etc… All additional charges (including mandatory meal surcharges) need to be cleared directly at the hotel.
If you don’t show up at the hotel, the entire booking amount will be deducted as noshow charges.
Payment Policy:
For Package confirmation you need to deposit 25% of the total package cost as a 1st token.
50% amount will be deposited in the company account for sharing the hotel confirmations.
100% of the total package cost, guests need to deposit before their tour.
In the case of an NEFT/RTGS/ Online Transfer no transfer charge will be levied.
IF payment is made using the company’s direct payment link by Credit Card, an additional surcharge of 2.5% will be charged extra over the NET payable amount.
IF payment is made using the company’s direct payment link by Debit Card, an additional surcharge of 1% will be charged extra over the NET payable amount.
Important Note:
Package can be customized/changed as per the customer’s requirement/ interest if possible (subject to availability) Changes in the planned package will be charged directly from the guest.
We may reschedule the sightseeing days subject to weather conditions & to ensure smooth execution of tours.
We shall not be responsible for any cancellation of cabs or buses due to bad weather & are not liable for it.
Extra nights in a hotel due to ill health, flight cancellation or any other reason will be chargeable. The service of a vehicle is not included on leisure days & after finishing the sightseeing tour as per the itinerary.
The AC will not work in Hill stations.
The confirmation is subject to availability.
Verbal Commitments are not applicable.
Logistics & Camp Co-Pilot
Virender Singh / Prashant Kumar serves as the Trip Coordinator and Field Operations Support, helping ensure smooth day-to-day logistics throughout the journey.
Coordinates village homestay room allocations, heating equipment such as bukharis and heaters, hot-water arrangements, and emergency meal caches along the trail. Also assists the technical chief with recovery spotting and traffic control on narrow single-lane mountain passes.
High-Altitude Medical Support
Trained in Wilderness First Aid (WFA) with specialized field training in Acute Mountain Sickness (AMS) and hypothermia management. The role focuses on monitoring the health and well-being of every member throughout the journey.
Conducts mandatory morning and evening vitals checks, including pulse oximetry, pulse, and resting condition assessments. Also manages the convoy medical cache, including dual 10-liter medical oxygen cylinders, regulator masks, and field emergency medical kits.
Lead Recovery & Technical Chief
(Amit Katwal)
Amit Katwal is a seasoned 4×4 vehicle specialist with extensive experience in sub-zero diesel and drivetrain mechanics. He is certified in vehicle recovery and equipped to handle the demanding mechanical challenges of winter Himalayan operations.
He manages early-morning cold-start procedures, troubleshoots field breakdowns, oversees vehicle rigging, and conducts hands-on recovery and snow-chain training. He operates from the Sweep Support Vehicle, equipped with heavy recovery rigging, onboard compressors, spare parts, and cold-start systems.
Expedition Commander
(Prashant Singh)
Prashant Singh brings 12+ seasons of experience leading winter Himalayan traverses across Kinnaur, Spiti, and Ladakh. He oversees route safety, daily convoy pacing, and weather-window decisions throughout each journey.
As Convoy Lead & Route Director, he monitors weather conditions, evaluates avalanche and landslide risks, coordinates with local BRO and police posts, and makes the final go/no-go trail calls. He also drives the Lead Scout Vehicle.
